Nine workflows, in the order your week actually runs.

Screens below use demonstration data from a licensed mechanical-trades school: four programs, evening classes, about half the apprentices employer-sponsored.

Enrollment your staff can finish

Pick a student, pick a section, done — no student login required at any step. Classes start any day of the year, so there is no term to open and no registration window to schedule around.

Capacity is a soft limit. Past the cap, Shopclass asks you to confirm and flags the row amber; it does not stop you.

• Statuses derive themselves: Pending, Enrolled, At risk, Withdrawn, Complete, Graduated.
• Withdraw and reinstate from the roster row, with an audit trail.
• Balance column visible only to billing and admin roles.

Attendance measured in hours

Licensing boards count hours, so Shopclass counts hours — per session, per student, with your own attendance codes. Present, absent, excused, make-up: you define them, per school.

Posted hours roll up to hours-to-date on the roster, to the shortfall report, and to the board-facing compliance sheet — from one entry, not three.

Employer sponsorship, with dates

A sponsorship is a company, a student, and a date range. That is the whole moat: the window decides who is billed, what the sponsor can see, and what happens when an apprentice changes employers mid-program.

• Sponsors get their own read-only portal, scoped to their window.
• Full or partial coverage; the remainder bills the student automatically.
• Overlapping windows are flagged for review, never silently resolved.
• The seat always belongs to the student, not the employer.

Compliance you can hand to the board

Credential types are yours to define — trade-matched or school-wide. Every roster student appears, including the ones with nothing on file, because missing is the status that actually costs you at an audit.

For New Hampshire, license numbers are checked nightly against the state's public roster, and mismatches land in a review queue instead of a spreadsheet.

Invoicing that knows who owes what

Invoices are cent-exact and bill to whoever the sponsorship window says: the student, the company, or both on a split. Payments are recorded by staff — check, cash, card — over an append-only audit log.

Card processing runs through your own merchant account, and payments sync to QuickBooks Online so your bookkeeper stops re-typing them.

Sponsors see their people, and nothing else

The sponsorship window is the permission. A company sees the apprentices it funds, for the dates it funds them — attendance, progress, completion, and the invoices addressed to it. Grades stay private unless the student releases them.

That answers the call your front desk takes every Monday: is my guy showing up, and when does he finish.

• Pay an invoice by card or ACH without calling the office.
• Request a seat in an upcoming section; it lands in your enrollment queue.
• Multiple contacts per company, each with their own login.
• When the window closes, access closes with it — no cleanup task for staff.

Both portals are optional. Neither is required for your office to work — staff can do all of it.